Updated July 21, 2015
Day Care Nursery Cash Control
Controlling cash in daycare and nursery school accounting
One of the difficulties in the Daycare and Nursery School Industry of Chicago is controlling cash.
First of all, we want to make sure that all of the cash that comes into the center is reported and given to ownership. Second, if we have an Action For Children student with a co-pay, we want to make sure that this money gets collected. Third, if the cash comes in and is not accounted for properly, then we could have a problem with either the Internal Revenue Service or the State of Illinois when it comes down to evading income taxes. If we have a problem with the State, then we have some real problems, because we could lose our certification and our funding.
These problems can become even more difficult when you realize that the State of Illinois already has most of the basic numbers necessary to audit your income. They certainly don’t have exact numbers week to week on your enrollment, but they certainly know how many Action For Children families that you serve along with their expected co-pays. In addition to that they know how many traditional pay students you have, and can recreate what your income should have been. Its not very difficult for the IDOR to come up with income numbers for your center. This is one of the reasons that centers are audited so regularly. Of course, if you get audited by the State, and they find your income off substantially, it will probably get referred up to the IRS, where you will probably lose as well.
If your numbers are off too far, then you could be guilty of tax evasion which if punishable by additional tax, penalties, interest, and potential jail time.
If you are dealing with a Day Care Nursery Cash Control problem get help now.
Do not try to face this on your own.
Additional Accounting Articles and information on my firm can be found at
Chris Amundson is the President of Accounting Solutions Ltd., a full service public accounting firm of Certified Public Accountants and Enrolled Agents handling the bookkeeping, accounting, tax preparation, and audit representation needs of Businesses, Estates, Trusts, and Upper Income Individuals.